Posted in Exam Preparation Class, Writing Classes

CAE/CPE Writing: Formal Letter of Complaint – Task + Phrase Sheet

Resultat d'imatges de complaint

Image credit: Durham Constabulary

This is a phrase sheet and writing task for CAE/CPE students designed to help them tackle formal letter of complaint tasks. Download the handout below:

Letter of complaint phrase sheet

CAE/CPE – Letter of Complaint

Task – CPE Testbuilder pg 91

You recently stayed at one of a chain of large hotels and encountered a number of problems during your stay. Write a letter to the company’s head office detailing the problems you had, describing what happened when you complained to the hotel staff and suggesting ways the company could improve its service. (CAE 220-260 words – CPE 280-320 words)

Opening

  • Dear Sir or Madam, / To whom it may concern,
  • I am writing to express my disappointment with/dissatisfaction with the service I received in…
  • I would like to lodge a formal complaint against your company for the reasons outlined below:
  • I feel compelled to write to you in order to describe the

Listing Problems

  • First of all,
  • Not only was there a hair in my wife’s soup, but the main course also arrived cold.
  • On top of that…
  • As if that was not enough…
  • To top it all off…
  • The straw that broke the camel’s back was…

Complaining Expressions

  • The standard of the… was not up to scratch.
  • The… was not up to the expected standard.
  • The… left a lot to be desired.
  • The… failed to live up to our expectations.
  • We were left bitterly disappointed by…
  • The quality of the customer service we received was woefully inadequate.
  • The… was an absolute disgrace. (v.strong)
  • Overall, our visit to your (restaurant) was an unmitigated disaster from start to finish.

Requesting Action

  • It seems only fair that you should… (offer a full refund)
  • I would appreciate it if you…
  • I would be grateful if you…
  • Should these demands not be met, you will be hearing from my lawyers.
  • I expect to receive compensation to the tune of (€2000) for the…

Making Recommendations

  • I strongly recommend that your organisation…
  • It would be advisable to…
  • I suggest re-evaluating your procedures regarding…

Sign off

  • I look forward to receiving your reply.
  • I expect to receive a prompt reply to this letter.
  • Yours faithfully,